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Exhibitor Information

Conference Venue

CHIA's 26th Annual Education Conference will take place on March 06-07, 2026 at the Mission Bay Conference Center at UCSF, 1675 Owens Street, San Francisco, CA 94158

See the Conference Accommodations page for maps, parking and hotel information.

Registration

Please follow the instructions outlined in your exhibitor or sponsor documentation and use the discount code that will be sent via email.

Exhibitor Check-In

Exhibitors should collect their conference badges and table assignments from the Registration desk in the Foyer, on the 1st floor of the Mission Bay Conference Center at UCSF from 6am on Friday March 06, 2026.

Exhibitor Schedule

  • Set up: Friday, March 6, 2026 from 6:00am-8:00am
  • Tear down: Sat, March 7, 2026 from 3:45pm-4:30pm. Times are estimated and will be updated in our program accordingly. Please refer to our conference schedule web page (link below). 

Vendors are expected to stay at their tables during all dedicated networking/coffee breaks on both days in order to meet attendees and obtain signatures for raffle participation. Click here for full conference schedule.

Exhibit Size, Displays & Amenities

Platinum, Gold & Silver Sponsors as well as Exhibitor Full receive a 6-foot table and 2 chairs. Promo Tables or Exhibitor Lite are high boys, typically 30" in diameter.

Backdrops, tabletop displays, tablecloths and banners are allowed. Backdrops should not exceed the table width so as not to encroach on the neighboring vendor's space. All banner stands must be placed on or behind the table, not in front of the table or to the side.

Power, WIFI, Additional A/V

Power will be available in the exhibit area. However, you will need to bring your own extension cord(s) and power boards if needed. The venue provides standard WIFI for visitors.

Queries and orders related to WIFI upgrades and additional A/V are available directly through the venue's preferred A/V provider at your own cost: Doug Watson, Fog City Audio Visual LLC. (415) 999-8042, doug@fogcityaudiovisual.com

Location

Exhibitor Full (6 foot tables) will be on the second floor, outside of the main auditorium. Exhibitor Lite and Promo Tables, will be on the first floor in the foyer. 

Raffle Prize Giveaway

This will take place on throughout the two-day event. We invite exhibitors and sponsors to donate items for the raffle (gift certificates, swag, books, etc). Please bring the item(s) to check-in on Friday morning.

Shipping & Receiving

Items must arrive within seven working days prior to the event. Please have the name of your company plus the name of the event written on your packages and ship to:

Mission Bay Conference Center

1675 Owens, Suite #251

San Francisco, CA. 94158

Please let the venue know if any items are larger than usual, such as pallets, oversized boxes or crates.

Returning Items:

Please have a return label attached and bring your items to Suite #251


Pick-Up location is the same as the delivery address:

1675 Owens, Suite #251

San Francisco, CA. 94158

Contact your carrier to set up a pick-up time between Monday - Friday 8am-4pm

For further queries, please email Conference Services and cc darla.parks@ucsf.edu, O: 415.476.2019   

Please note: Please note: exhibitors must pack down their own items and package them up for posting with all appropriate labels. You must also ensure that any collections by couriers are booked by yourself in advance. CHIA and the venue cannot package items nor arrange their posting. Please correspond directly with Darla Parks (details above) to advise of your courier pick up plans.

FAQ

  • Do we have to register additional reps who will staff our table? Your exhibit or sponsorship level determines the number of complimentary registrations you receive. Any representatives exceeding that number should register as a regular attendee.
  • Do exhibitors/sponsors receive meals? Yes, all in attendance will be included in the catering provided.
  • Can exhibitors/sponsors attend conference sessions? Yes, you are welcome to attend the presentations and may receive CEUs (refer to first bullet point).
  • Our staff will not be attending sessions, do they still need to register? Yes, each representative must register as an exhibitor/Sponsor or regular attendee.
  • Our staff will not be eating meals, do they still need to register? Yes, all in attendance must register. Registration ensures a respectful and professional environment for everyone involved and allows us to maintain accurate records for safety purposes — something CHIA takes very seriously.   
  • How many people will attend? We are expecting 250-300 attendees in 2026.
  • Can I receive a contact list of attendees? CHIA does not distribute attendee information. You may collect this at your exhibit table, however, for those attendees who are willing to provide it. 
  • Can I attend presentations? Yes, all registrants can attend workshops or breakout sessions.
  • Will the exhibit location be locked at night? No, the tables are in a thoroughfare area and while the venue locks its doors overnight, the exhibitor tables are not locked in a separate room. Any valuables should be locked away by the exhibitor at night. CHIA is not responsible for lost, stolen or damaged items left on tables overnight or left unsecured/unmanned during the day.

Questions

Contact our Exhibitor and Sponsor liaisons: Yuliya Speroff and Martha Lomeli conference@chiaonline.org

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